Dear Member,
Annual General Meeting
I am pleased to attach the Notice of Meeting for the 2017 Annual General Meeting (“AGM”) of Goalball UK and related documents. The AGM will be held on Saturday 9 December 2017 at English Institute of Sport, Coleridge Road, Sheffield, S9 5DA. Registration will be from 9.30am and the AGM will start at 10am
If you will not be attending, you may wish to appoint a proxy to vote on the resolutions to be put to the members on your behalf by completing and returning the form of proxy below. In each case notice of your appointment of a proxy should reach the Company Secretary at the following address: c/o Becky Ashworth, Goalball UK, English Institute of Sport Sheffield, Coleridge Road, Sheffield, S9 5DA by no later than 11:00 on 7 December 2017.
An explanation of each of the resolutions to be proposed is set out below. The first three resolutions will be proposed as ordinary resolutions, whilst the final resolution is a special resolution. Voting at the AGM will be by way of a show of hands with each member and each proxy form having one vote.
Resolution 1 (report and accounts 2017)
These Goalball UK annual trustees’ and auditors’ reports and audited accounts are for the year ended 31 March 2017.
Resolutions 2 and 3 (reappointment and remuneration of auditor)
At each general meeting at which accounts are laid before the members, the Company is required to appoint an auditor to serve until the next such meeting. Clarkson Hyde were appointed by the Board to carry out the audit of the financial statements for the year ended 31 March 2017 and have agreed to continue as the Company’s auditor in respect of the financial year ending 31 March 2018
Resolution 4 (revision of the Articles of Association)
The Company is proposing to revise its constitution by making a small number of relatively minor changes to its Articles of Association. This is to ensure that the governing body is compliant with the mandatory code “A Code For Sports Governance”. A separate paper explains these changes in more detail and also included in these documents are the proposed revised Articles.
Recommendation
The trustees consider that the resolutions contained in the AGM notice and to be proposed at the AGM are in the best interests of the Company and members as a whole and recommend that you vote in favour of them. The trustees intend to vote in favour of these resolutions.
Please Find below all of the 2017 AGM documents including the Proxy Form:
Explanation of Changes to Articles
Goalball UK Final signed accounts 2016-17
Yours sincerely
John Coles
Chair
For and on behalf of the Board of Trustees of Goalball UK
